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Retired Action Project 9

It's all about DAT! (Data Action Team)

Project Goal:

The project will establish a new standing committee, the Data Action Team (DAT), and charge that group with the completion of two foundational tasks that will support an exceptional system for measuring institutional effectiveness. The two foundational tasks that constitute this action project are (1) creation of a college-wide calendar of data requirements and reporting requirements, and (2) creation of a glossary of college-wide data definitions.

Reasons For Project:

Timely, accurate and meaningful data is an on-going need that we must address to move the college forward. We lack college-wide agreement and knowledge regarding data requirements and definitions. Although we have made significant progress in creating a robust data-mining infrastructure, the lack of consistent, longitudinal data to support all aspects of the ogranization's continuous improvement is the primary barrier to moving the college to the next step on our continuous improvement journey. We believe that the formation of an ongoing, cross-departmental team to manage the college's data and data-related technology will help us be much more organized in using data to make informed decisions in all departments.

Organizational Areas Affected:

  1. Institutional Research and the Chief Information Officer
  2. Academic Divisions
  3. Student Services
  4. Finance and the Business Office
  5. Human Resources
  6. Grants Development
  7. Management Information Systems
  8. Marketing & Communications
  9. Workforce Development

Key Organizational Process(es):

The project will establish a Data Action Team (DAT) and charge that group with the completion of two foundational tasks that will support an exceptional system for measuring institutional effectiveness: (1) creation of a college-wide calendar of data requirements and reporting requirements, and (2) creation of a glossary of college-wide data definitions.

Project Time Frame Rationale:

We have limited the time frame for this project to 5-6 months to maintain focus on the two specific tasks we want to accomplish in that time. Once these two foundational tasks are completed, we expect that the Data Action Team will conclude this project and declare a new Action Project to keep the college moving down the path to more effective use of our data.

Project Success Monitoring:

The Data Action Team will create a specific list of tasks to be accomplished along with a schedule for those tasks. The team will hold monthly meetings and regularly review progress. The Team will prepare a monthly progress summary that will be shared with the college's Executive Cabinet and President's Cabinet and also published in the college's e-newsletter.

Project Outcome Measures:

We will know that this project has been accomplished when the Data Action Team has published two documents on the college's internal SharePoint website: (1) a college-wide calendar of data requirements and reporting requirements, and (2) a glossary of college-wide data definitions.

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