The Records Office at Washington State Community College will help you register for classes, add and drop classes, apply for graduation, order transcripts and so much more. The Records Office is located in the Main Building.

Records Office Basics

Records Office Hours

7:30 am – 4:30 pm
Monday – Friday

Records Office Contacts

Email: recordsoffice@wscc.edu
Phone: 740.568.1904
Fax: 740.568.1965

Direct Phone Extensions

Phone Number: 740.374.8716

Residency Issues ext. 1206
Graduation Petitions/Diplomas ext. 1203
Transcripts Request ext. 1204
Transfer Credit Evaluation ext. 2116
Room/Building Requests ext. 1201

Transcripts

Special Notes:

  • There is a $15 fee per transcript.
  • WSCC does not provide unofficial transcripts. All transcripts ordered through the Records Office are official.
  • Your transcripts will be issued under the legal name that we have in our system. You must complete a Change of Name form and provide proper documentation of a legal name change to have your current legal name on your transcript.
  • You MUST specify if you want your transcript request held until grades are posted for that term, otherwise the transcript will be processed and mailed as soon as possible.
  • Many institutions will not accept a hand-delivered transcript that has been issued to the student. It is your responsibility to check with the receiving institution to ensure acceptance.
  • We cannot email transcripts.

Are You A Current Or Recently Enrolled Student?

If you are currently enrolled at WSCC (or were recently enrolled – less than a year ago) and wish to have a transcript of your course work from WSCC sent to another institution, or to a prospective employer, you must submit a request to the Records Office, or order the transcript(s) via WebAdvisor.

WebAdvisor Instructions:

  1. Log into WebAdvisor
  2. Along the left side, under Academic Profile, select "Transcript Request" and complete the necessary information.
  3. Payment will be made via credit card. Please note that requests will not be processed until payment is completed.

Transcript Request Form Instructions:

  1. Download the Transcript Request Form and complete the entire form.
  2. If you do not wish to write your credit card information on the form, you will need to call the Business Office at 740.374.8716 to pay over the phone using a valid credit card. Please note that requests will not be processed until payment is completed.
  3. All completed request forms can be submitted via fax, emailed to recordsoffice@wscc.edu, mailed, or dropped off in person. Please do not send cash through the mail. Checks can be made to Washington State Community College. Note that sending a request through the post mail with a check will delay the transcript release process.

Are You A Former Student?*

*Attended WSCC more than one year ago

If you are a former student (were enrolled at WSCC more than a year ago) and wish to have a transcript of your course work from WSCC sent to another institution, or to a prospective employer, you must submit a request to the Records Office.

Transcript Request Form Instructions:

  1. Download the Transcript Request Form and complete the entire form.
  2. If you do not wish to submit your credit card information on the form, you will need to either call the Business Office at 740.374.8716 to pay over the phone using a valid credit card, or you can come to campus and make payment in person. Please note that requests will not be processed until payment is complete.
  3. All completed request forms can be submitted via fax, emailed to recordsoffice@wscc.edu or mailed. Please do not send cash through the mail. Checks can be made to Washington State Community College. Note that sending a request through the post mail with a check will delay the transcript release process.

If you wish to check the status of a transcript request, you may call 740.568.1904 or email recordsoffice@wscc.edu.

Transfer Credit to WSCC from Another College

Procedure to Transfer Credit from another institution to Washington State Community College

  • To begin the process of transferring credit from other institutions, first, you need to complete an Application for Admission to WSCC. There is no charge to apply, and you can complete the Application in person or online here.
  • Next, contact each college and/or university that you have attended and request an official transcript. An official copy must be sent directly to us from the sending institution. Electronic transcripts via the Articulation & Transfer Clearinghouse (ATC) are also acceptable.

Request the official transcript be mailed to:

Records Office
Washington State Community College
710 Colegate Drive
Marietta, Ohio 45750

  • Transcripts are evaluated course by course based on the catalog description from the term the course(s) were taken.
  • Transfer credit will be accepted for successfully completed college-level courses from institutions of higher education which are accredited by the Higher Learning Commission or other regional accrediting commissions recognized by the Council on Higher Education Accreditation (CHEA).
  • Please allow 4-6 weeks for the transfer process to be completed. You will receive a letter informing you of the transferred courses.
Transfer Credit from WSCC to Another College

You will need to submit a request to have your official WSCC transcript sent to your new institution. Please follow the instructions for requesting a transcript from the WSCC Records Office. It is important to keep in mind that most institutions will not accept a hand-delivered transcript that has been issued to the student. Be sure to ask the receiving institution for clarification on their transcript requirements to ensure acceptance. If you provided a transcript as part of the application process to your new institution before your final semester at WSCC, please remember to also submit an official WSCC transcript after your final term concludes so all of your credit can be evaluated for transfer.

Selective Service

Selective Service registration Federal law requires most males living in the United States between the ages of 18 and 26 to be registered with the Selective Service System. Students who are required to register and have not done so are ineligible for various federal and state aid programs and are charged the non-Ohio resident tuition.

If you are an Ohio resident and are being charged non-resident fees, it is likely your selective service registration number is not on file with the college. Once you submit your number, the non-residence charge will be removed.

Males can register with Selective Service within 30 days of their 18th birthday at www.sss.gov or any U.S. post office.

Graduation

What is the difference between graduation and commencement?

Graduation – when a student is awarded a degree or certificate once they have satisfied all requirements. Students do not officially graduate until all grades have been entered in their last attending semester. Upon verification from the Records Office, a diploma will be mailed to the graduate.

Commencement – a ceremony that allows students, family, and friends to celebrate the student's academic accomplishments. Participation in the ceremony does not mean the student has graduated (because final grades aren't due until after the ceremony date). Students do not receive their diploma at the ceremony – it will be mailed to the graduate upon verification of satisfied requirements.

Steps to Graduate

  1. Prior to graduation, make sure your program of study is declared with the Records Office. We cannot graduate you in a program that you have not declared.
  2. Submit your Graduation Application online for an Associate Degree program or One-Year Certificate according to deadlines established by the Records Office (approximately six weeks into fall and spring term, and four weeks into summer term).
    1. Log into your MyWSCC account
    2. Along the left hand side, locate the Student drop down box
    3. Select "Graduation Application"
    4. Complete the Google Form entirely and submit. Be sure to include ALL eligible programs for that term. Please do not include programs that you intend to complete in future terms.
  3. Complete the requirements outlined in your degree audit and catalog.
    1. It is important to meet regularly with your Advisor to ensure you are staying on track.
    2. If you have attended a previous college or university, you will want to send your transcript(s) to the WSCC Records Office in your first term attending to allow for accurate timing of transferring any applicable credit.
  4. Degree Evaluation – during your final semester of your program of study, the Records Office and your Advisor will review your academic history to confirm all requirements have been met. Your Advisor will submit any necessary course substitutions, if applicable.

You will receive communication via your WSCC email confirming that you are eligible to graduate at the end of your last semester. This email will include information about submitting your request to participate in the Commencement Ceremony and a survey to complete.

Please note that diplomas will not be mailed until after grades have been submitted for the term, and the Records Office has verified that you have satisfied your degree requirements. Students do not receive their diploma at the commencement ceremony.

Commencement Details

WSCC designates one day for commencement and holds three different ceremonies throughout the day. There is a ceremony held for Arts & Sciences; Business Technologies; and Engineering, Industrial Technologies, Public Services, and Health & Wellness. These ceremonies are held at the end of each spring semester. Details regarding each commencement ceremony will be distributed via your WSCC email address when you have been recognized as an eligible graduation candidate.

Spring Graduates – Graduates for each spring semester are eligible to participate in the spring commencement ceremony at the end of the completed term.

Fall Graduates - There is a reception for fall graduates at the end of the fall term. Fall term graduates are eligible to walk in the spring commencement ceremony in addition to their Reception, if desired.

Summer Graduates - There is no Commencement ceremony or reception specifically for summer graduates. Summer graduates are eligible to participate in the spring commencement ceremony closest to their term of completion.

Health Sciences Graduates – The areas of Health Sciences hold individual pinning ceremonies at the end of each semester. These ceremonies are organized by the Health Sciences division. Graduates of a Health Sciences program are welcome to participate in the spring commencement in addition to their pinning, if desired.

FERPA

The Family Educational Rights and Privacy Act (FERPA) is a Federal Law that protects the privacy of student education records, including financial, academic and/or advising records. For the student’s protection, FERPA limits release of student record information without the student’s explicit written consent.

Washington State Community College is committed to maintaining the confidentiality of student records and abides by Public Law 98-380, The Family Educational Rights and Privacy Act of 1974, as amended, and is permitted to release “directory information” without specific permission from the student.

Regardless of a student’s age, they are protected under FERPA upon attendance at WSCC. For more information regarding FERPA, refer to our annual notification here.

Restriction of Disclosure of Directory Information

Washington State Community College may disclose on an unlimited basis information that has been designated as “Directory Information” in response to oral or written requests without the student’s consent:

  • Student’s name
  • Address
  • Telephone listing
  • Electronic mailing address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Enrollment Status (i.e. full-time or part-time)
  • Participation in officially recognized activities
  • Dates of attendance
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Grade level

If you wish to restrict this information from being released, please complete the Restriction of Disclosure of Directory Information form and submit it to the Records Office.

FERPA Release

To release your academic record to a specific individual, please complete the Family Educational Rights and Privacy Act (FERPA) Release/Revocation Form and submit it to the Records Office. Please note that the form must be signed with a picture ID in front of a WSCC employee, or notarized by an authorized notary public.

Parent/Guardian Verification of Student Dependent Status

Parent(s) or guardian(s) have the right to review a student’s educational record if the parent(s) or guardian(s) claim the student as a dependent on their Federal Income Tax Return. If you are a parent(s) or guardian(s) who claims a WSCC student on your Federal Income Tax Return, and wish to access their educational records, please complete the Parent/Guardian Verification of Student Dependent Status and submit it to the Records Office. Please note that copies of your Federal Tax Returns need to accompany the form, and will need re-submitted on an annual basis.