Ohio Department of Transportation

Administrative Professional 2

Salary: $17.61 Hourly
Location: Morgan County, OH
Job Type: Full-Time, Permanent, Bargaining-Unit
Department: Transportation – District 10
Job Number: 20053853
Closing: 10/14/2017 11:59 PM Eastern
Job Duties
Serves as County Business & Operations Coordinator.  Relieves Transportation Administrator (TA) & Transportation Managers (TM) of routine administrative duties; researches & analyzes materials, information & programs based upon input & analysis of data into Enterprise Information Management System (EIMS), GQL & other data management systems; makes recommendations regarding highway maintenance program activities based upon analysis (e.g., prepares reports & presentations illustrating results of analysis & recommendations utilizing Word, Excel, & PowerPoint). Provides technical information & advice to TA & TMs to aid in decision making (e.g., creates & runs queries depicting operational performance; creates forms & spreadsheets for budgeting, inventory, & other county functions.) Assists in developing new procedures related to established program policy; serves as liaison between TA/TMs & subordinates; transmits decisions & directives & represents TA/TMs at meetings when required.  Supports District’s asset management program (e.g., runs reports, checks progress & charts accomplishments, compares to annual work plan & identifies potential gaps).

Manages the county’s business functions; prepares & monitors budgets; assists with payroll; processes bills for payment; searches purchasing contracts; tracks purchase orders; pays invoices; purchases materials (e.g., road supplies, salt, fuels, lubricants, Mancon parts, propane, guardrail, orders road signs.); maintains records utilizing Word, Excel & similar programs; serves as county liaison for variety of ODOT programs (e.g., boot, jacket, & uniform coordinator); maintains variety of county records; prepares facility for meetings; takes minutes at meetings & publishes & distributes them; schedules meetings; manages the office’s calendar &/or e-mails; manages equipment availability list; performs callouts; calls Ohio Utilities Protection Service (OUPS) to ensure sites are safe before beginning projects; performs spot inventory checks; serves on annual meeting committee; serves as Safety Liaison.  Assists supervisor with the overtime roster & tracking progress on operational activities (e.g., mowing, road material usage, bi-weekly plow blade inventory, & tracks all county employee training.) Initiates facility related repairs & maintenance with District facility staff.  Assists with construction support activities (e.g., daily diaries, data entry into Site Manager, scanning project documentation, documentation storage).

Performs public relations duties; Informs Public Information Officer of stories which may be good topics for newsletter &/or newspaper articles. Greets visitors to the county complex; researches & responds to inquiries & complaints; furnishes information & explains programs to public; works on special assignments & projects as directed; prepares reports, publications, memos & presentations for dissemination outside work unit. Updates Buckeye Traffic. Other work related duties as assigned (e.g., adopt a Highway assistance at county level).

Minimum Qualifications
Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

-Or 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.

-Or 6 mos. exp. as Administrative Professional 1, 16871.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Major Worker Characteristics
Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*.  Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators).  Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; compose directives, memos & other publications; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.

(*)Developed after employment.

Supplemental Information
.All bargaining unit new hires to ODOT must serve a one year probationary period.

This position is overtime eligible per FLSA Standards.

If this position is filled internally, the wage rate will be determined in accordance with the contract.

The final candidate selected for this position will be required to undergo a criminal background check.  Criminal convictions do not necessarily preclude an applicant from consideration for a position.  An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

Agency
State of Ohio
Department
Transportation – District 10
Address
338 Muskingum Dr.Marietta, Ohio, 45750.

Phone
(740) 568-3900