Records Office

The Records Office at Washington State Community College will help you register for classes, add and drop classes, apply for graduation, order transcripts and so much more. The Records Office is located in the Main Building.

Transcripts

CURRENT STUDENTS

Current students who wish to have a transcript of their course work at Washington State Community College sent to another institution or to a prospective employer must submit a request in writing to the Records Office, or order the transcript via WebAdvisor (Once logged into WebAdvisor, under Academic Profile, select "Transcript Request" and complete the necessary information. Requests by fax will be accepted if accompanied by a credit/debit card payment. If you do not wish to transmit credit card information, you may submit the request form noting this preference, and contact the Business Office to make the payment via the telephone. Please note that requests will not be processed until payment is completed.

FORMER STUDENTS

If it has been over a year since you last attended WSCC, your log in credentials for WebAdvisor have been deactivated, and you will need to submit a transcript request using an alternative option other than WebAdvisor (fax or in-person). If it has not been a year since your last attendance, you may contact the IT Department for log in assistance if you prefer to request the transcript(s) electronically.

There is a $15 fee per transcript.*

*Transcript requests in excess of five at one time will be charged $15 each for the first five, and $5 each in excess of 5.


Students should allow five working days for processing an official transcript. Official transcripts will not be issued during finals week for currently enrolled students.

To place a request, print and complete a Transcript Request Form, or you may stop by or mail a written request to:

Records Office
Washington State Community College
710 Colegate Drive
Marietta, OH 45750

All requests must contain the following information. Missing information could delay your request. Please include:
  • Your full name
  • Any former names
  • Social Security number
  • Your return address
  • Your daytime phone number (optional: email address)
  • The name and complete address of each recipient you wish to receive your transcript
  • Your legal signature to authorize the release of your transcript
  • A fee of $15 for each complete transcript ordered
Special Instructions:
  • If the transcript is being sent to you so you may forward it to other schools, be sure to request separate signed sealed envelopes.
  • Please specify if you need your request to be held for current term grades.
  • Your transcripts will be issued under your current name unless you complete a change of name form and attached the proper documentation.
  • Make your check or money order payable for the full amount to: Washington State Community College.

Please do not send cash through the mail.

If you wish to check the status of a previously mailed transcript request, you may call (740) 568-1904.

Hours

Records Office Hours

  • 7:30 a.m. - 4:30 p.m.
  • Monday through Friday

Contacts

Contacting the Records Office:

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: (740) 568-1904
Fax: (740) 568-1965

Extensions

Residency Issues ext. 1206
Graduation Petitions/Diplomas ext. 1203
Transcripts Request ext. 1204
Transfer Credit Evaluation ext. 2116
Room/Building Requests ext. 1201

Transfer

Procedure to Transfer Credit from another institution to Washington State Community College

To begin the process of transferring credit from other institutions, you must first complete an Application for Admission to WSCC. There is no charge to apply, and you can complete the Application in person or online here.

Next, contact each college and/or university that you attended and request an official transcript. An official copy must be sent directly from the sending institution. Electronic transcripts via the Articulation & Transfer Clearinghouse (ATC) are also acceptable.

Request the official transcript be mailed to:
Records Office
Washington State Community College
710 Colegate Drive
Marietta, Ohio 45750

Transcripts are evaluated course by course based on the catalog description from the term the course(s) were taken.

Transfer credit will be accepted for successfully completed college-level courses from institutions of higher education which are accredited by the Higher Learning Commission or other regional accrediting commissions recognized by the Council on Higher Education Accreditation (CHEA).

Please allow 4-6 weeks for the transfer process to be completed. You will receive a letter informing you of the transferred courses.

Selective Service

Selective Service registration Federal law requires most males living in the United States between the ages of 18 and 26 to be registered with the Selective Service System. Students who are required to register and have not done so are ineligible for various federal and state aid programs and are charged the non-Ohio resident tuition.

If you are an Ohio resident and are being charged non-resident fees, it is likely your selective service registration number is not on file with the college. Once you submit your number, the non-residence charge will be removed.

Males can register with Selective Service within 30 days of their 18th birthday at www.sss.gov or any U.S. post office.

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email-icon-blue CONTACT US

  • Washington State Community College
  • 710 Colegate Drive
  • Marietta, Ohio 45750 USA
  • 740.374-8716
  • This email address is being protected from spambots. You need JavaScript enabled to view it.